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Why should an organization care about records management? When users throughout all departments are creating new records without a thought to how they are cataloged or tagged, the sprawl of records can become a real threat. Unstructured data can lead to compliance issues for highly regulated industries. When proper records management isn’t a top priority, content that should have been disposed of for security purposes is left vulnerable for anyone to find and distribute.
According to AIIM (https://www.aiim.org/What-is-Electronic-Records-Management#), records management is the field of management that is responsible for the systematic and efficient control of the maintenance, receipt, creation, use and disposition of records, including the process for capturing and maintaining evident of and information about business activities and transactions in the form of records and content.
Recently, the federal government has mandated a number of records management laws and regulations (https://www.archives.gov/about/laws) that organizations must comply with. There are also regulations specific to various industries such as the Health Insurance Portability and Accountability Act (HIPAA) and the Securities and Exchange Commission (SEC) (https://www.sec.gov/fast-answers/answersbdrecrdhtm.html).
Check out our webinar that explains how Gimmal Records Management can help your organization stay compliant with their records management practices.
What are the benefits of records management?
A quality records management solution (https://www.gimmal.com/records-management) empowers organizations to take control of every aspect of enterprise content. Proper records management is key to an organization’s health. Through lifecycle automation, organizations can stay compliant with regulatory requirements. Easy-to-use records management solutions allow for quick and seamless end-user adoption with minimal IT support.
Want to learn how Gimmal can help your organization improve their records management practices? Request a demo (https://www.gimmal.com/contact-us) from one of our product experts today.