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Recently, Gimmal interviewed Reid Smith, co-founder and CEO at i2k Connect. The mission of i2k Connect is to revolutionize information discovery using its novel artificial intelligence (AI) technology, informed by industry knowledge, to transform unstructured documents into structured data.
SharePoint and Office 365 are the ideal platform for enterprise collaboration, and offer some enterprise-grade information governance features. The Microsoft platform provides excellent value on its own, but can easily be extended with third-party software to enable IG and records management features that provide industry leading compliance from within a system users can already understand.
For an information governance plan to be effective, it needs to be complete. The content that your organization generates, the purpose that content serves, where it's stored, and who needs to access and modify it are all important considerations, and the more comprehensively you can answer these questions, the better your results will be.
Manual content management takes up too much time to be productive. As we said in our last post in this series, employees in traditional/paper-based offices spend six hours a week on average searching for paper documents and eight hours per week creating reports. With productivity at such a premium, this time investment is not sustainable.
The future is coming fast, and a reactive approach will never be able to keep up. As we build our information governance plans, we should not only use the present as a benchmark, but also anticipate what our business will need from it in the future.
If there is one thing to take away from the last year, it is that information should not be taken for granted. Not only can a data breach cause huge issues, but it can actually be used to generate revenue.
For many large organizations seeking to update and improve their content management strategy, Microsoft SharePoint provides an opportunity to "start fresh.” However, while SharePoint may overcome some of the limitations of legacy platforms, it is not a magic bullet. Without a fresh focus on information architecture and governance, old – and familiar – ways of doing things can easily carry over to the new environment. If that happens, you will simply replicate the same old issues that you experienced with file shares and legacy systems.
And, at the end of this series, we find ourselves back where we began: collaboration. The main driver for any digital workplace initiative is to facilitate collaboration between employees wherever they’re located. As with the other items on our checklist, putting the user at the center of consideration is the key to success. Importantly, however, your digital workplace can only reach its full potential, and provide a productive platform for collaboration, once your information lifecycle, along with the governance rules that support it, is codified and executed.