Read the latest thought leadership and industry news from the experts at Gimmal!
Think back ten or fifteen years. How many different collaboration systems was your organization using? You were probably handling a lot of paper, trying to empty your email inbox, and storing important files in a document management system. Today, that has all changed. If you’re like most people, you may be working with network file shares, one or more document management systems, an ERP system, an HR system, a CRM system, email, and more!
How pervasive is your records management strategy? This is a common question for many organizations who are looking to implement a new records management system or improve upon their existing one. While there are several ways to approach records management, there are two main strategies: federated and centralized. Both offer benefits, but they do have their differences. Understanding which is right for your organization can help you maximize your records management effectiveness and ensure regulatory compliance.
Over the past couple of years, we have seen organizations make a fundamental shift towards storing and managing their records in the cloud. As the internet continues to become the primary platform for conducting business, with collaborative tools and instant accessibility, the cloud makes increasingly more sense as the default location for data and records. And, with its low cost of ownership, effortless implementation, and ability to integrate with multiple repositories, many industry observers affirm that cloud-based records management is quickly becoming the new standard. Though fears persist, it is clear that on-premises solutions do not offer the security, coverage, or collaboration capabilities modern businesses seek to achieve.
The past few years have seen many changes in the ways federal agencies are directed to maintain records, with a particular emphasis on digital records.
Office 365 provides an excellent foundation for organizations to improve information management and productivity in the cloud. But what about Office 365 makes it the ideal starting place for your policy initiatives? It's all about flexibility and integration. With the right extensions, Office 365 can also provide structure to a hybrid environment that includes on-premises systems and other cloud solutions.
Today, we're excited to launch a new version of Gimmal Workplace Compliance! Our flagship solution now includes new federated policy management features for high volumes of content – keeping information "in place" in the business system where it resides.
SharePoint and Office 365 are the ideal platform for enterprise collaboration, and offer some enterprise-grade information governance features. The Microsoft platform provides excellent value on its own, but can easily be extended with third-party software to enable IG and records management features that provide industry leading compliance from within a system users can already understand.
When you are searching for a Records Management solution, there are many choices. Many of them have similar features, although there are a few things that set them apart from each other. One such feature is In-Place Records Management.