How pervasive is your records management strategy? This is a common question for many organizations who are looking to implement a new records management system or improve upon their existing one. While there are several ways to approach records management, there are two main strategies: federated and centralized. Both offer benefits, but they do have their differences. Understanding which is right for your organization can help you maximize your records management effectiveness and ensure regulatory compliance.  

Manual content management takes up too much time to be productive. As we said in our last post in this series, employees in traditional/paper-based offices spend six hours a week on average searching for paper documents and eight hours per week creating reports. With productivity at such a premium, this time investment is not sustainable.

The future is coming fast, and a reactive approach will never be able to keep up. As we build our information governance plans, we should not only use the present as a benchmark, but also anticipate what our business will need from it in the future.

Office 365 compliance is a critical part of any information governance strategy. Microsoft understands this and with the E5 plan, advanced compliance is integrated into the service allowing organizations to meet their unique requirements with their cloud service.

If there is one thing to take away from the last year, it is that information should not be taken for granted. Not only can a data breach cause huge issues, but it can actually be used to generate revenue.

A report from Kaspersky Lab finds that a staggering 73% of companies had internal incidences last year, mostly caused by poor or inadequate training. This is certainly distressing news from an information governance perspective. Let's dig in to the numbers a little more and talk about some ways to combat this problem.

Information governance is more than having policies and plans. There are pieces that need to work together to ensure your records are managed effectively. We held an informative webinar about successfully discovering, deleting, and migrating redundant, obsolete, and trivial (ROT) data.

This is a guest post from Noah A. Frank. He practices labor and employment law at SmithAmundsen LLC, a law firm comprised of more than 170 attorneys in the Midwest. The firm handles the transactional, labor and employment, and litigation needs of companies across the U.S. For more information, visit www.salawus.com. Mr. Frank may be reached directly at nfrank@salawus.com.

An article from Silicon Republic covers some important questions that all companies dealing with data should be aware of. We’re going to discuss their importance to an overall SharePoint compliance plan. Cybersecurity and information governance are inextricably linked. Directors in all organizations must be aware of the impact that they have on one another.

Several key updates to Office 365 focus around security and reducing your Office 365 compliance risk. This is crucial to ensure the integrity of your records.