Gimmal Blog

Read the latest thought leadership and industry news from the experts at Gimmal!

All Posts

Show SAP Content Some Love This Valentine's Day

This Valentine's Day, take some time to remember one of the most neglected types of content: documents that support ERP transactions. This content is mission-critical and frequently sensitive, but many times organizations are not able to give it the attention it craves and deserves.

There are a couple avenues companies can pursue when considering an enterprise content management (ECM) strategy for content tied to SAP processes.

IT is likely to suggest archiving content as the SAP database fills up, and there are several reasons that this may appear to be a good idea. First and foremost, it is cost-effective. Regularly offloading unstructured data is necessary to the long-term health of the databases (and is even more urgent when it comes to HANA), and archiving is a supported and practical approach with limited upkeep and maintenance burden on the SAP team. But is that a proper way to show your gratitude?

In reality, archiving solutions serve only one constituency: IT.  Archiving solutions helps keep line of business applications from getting too bloated, thus reducing performance.  However, archiving provides no business value to the organization.  Better information management, wider access and adoption, expanded application possibilities and better integration to other enterprise applications drive more value than archiving.

Enterprise content, and the information it contains, is one of the most valuable assets your business controls. But without access, that information serves no ongoing purpose. Is that the life you envision for such important information? Give it the home it deserves!

Office 365 is built for document management

SAP is not an effective document management platform, as it lacks most of the capabilities you need to effectively manage this type of information. In addition, tying documents solely to transactional, structured content limits the accessibility of valuable business information. Leveraging SharePoint and Office 365 for content (with the help of a third-party add-on) improves general resource utilization in SAP, and has the added benefit of making the documents available for other business processes or for compliance purposes.

Broaden SAP-related content's horizons!

Compared to other leading ECM platforms and in-memory storage, SharePoint/Office 365 is much more open. Making SAP content actionable in SharePoint and Office 365 as an HTTP Content Server extends the reach of valuable information generated by or associated with SAP transactions throughout the enterprise, allowing this content to be re-purposed across a variety of use cases. By widening access to business critical content, you can build user- and document-centric digital workplaces that deliver better productivity and adoption, as well as delivering substantial incremental value on your Microsoft investment. 

That's a solution anyone should love.

New Call-to-action

By Jude O'Neill

Related Posts

Why Should Records Management be Important to You

Why should an organization care about records management? When users throughout all departments are creating new records without a thought to how they are cataloged or tagged, the sprawl of records can become a real threat. Unstructured data can lead to compliance issues for highly regulated industries. When proper records management isn’t a top priority, content that should have been disposed of for security purposes is left vulnerable for anyone to find and distribute.  

Creating Compliance in Chaos: A Consultant's Story

Records and Information Management (RIM) is constantly changing and evolving as record managers begin to realize the benefits of automation in their daily operations. In my 6 years of consulting, I have seen everything from heavily manual business processes to automated document management solutions.  Even as time goes by, information professionals continue to face the long-standing hardship of trying to get end users to comply with either internal or external regulations when it comes to records management.  Lately, there has been an apparent shift from ridged business centric solutions to end user centric solutions. 

Gimmal at ARMA International InfoCon 2019

Once a year, members in the records management community come together for ARMA’s annual conference to discuss the latest advancements and best practices for modern information managers.  ARMA, the global authority of information management and governance, hosted this year’s conference, ARMA InfoCon, in Nashville, TN. While attendees were not in the typical “record” industry that Nashville is known for, the location called for a great mix of music and information management knowledge.