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Proper Records Management Is More than Just Software

At Gimmal, we spend a lot of time talking about all of the cool things our software can do - and for good reason. Modern records management software can do a lot to make it easier to govern content and execute defensible dispositions. But despite that, we should also remind our readers that there's no such thing as a "magic bullet" when it comes to business processes - there is no panacea that will ever replace proper planning, measured project execution, and realistic change management.

Implementation Is Everything

Recently, Gimmal Director of Services Karen Goode wrote a blog post in which she explored our project framework, and why we believe this kind of framework is an organization's best chance at conquering the chaos that frequently manifests during project implementation. She writes:

Allowing chaos to promulgate unchecked is a bigger investment than building an execution framework. Complex dynamic projects that are uncontrolled can quickly become a dark hole, an immeasurable mystery with dubious outcomes.

We recently hosted a webinar that examined these risks in more depth and described how the Gimmal Professional Services team can equip your organization with the tools and frameworks you need to ensure continuous success in any information management initiative.

Because Gimmal’s Professional Services team understands that software is only as good as the processes it is supporting, they will work with you to identify where you are today, where you would like to go, how best to get there and how to sustain your strategic vision.

In this webinar, Gimmal’s professional services team shared their processes for identifying organizations’ current state, goals, and strategy.

Click the image below to watch this webinar recording and learn how to:

  • Identify information management gaps in your organization
  • Evaluate strategies & tools to help solve your problem
  • Implement and sustain solutions to support your strategic vision
  • Define a right-sized solution support model

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Related Posts

How to Manage Your Sprawling Content

Sprawling content, the spread of content across multiple repositories, has been a thorn in the side of records managers since the dawn of document management. Consolidation of repositories, which began in the early 2000s, at first looked to be the solution. However, it ended up highlighting the problems of content sprawl due to the high costs of consolidation as well as need for records managers to manage multiple file plans. Federated records management offers a solution to these problems but doesn’t offer the same locked-down approach with regards to regulation that consolidation can. Consolidation of repositories and federated records management both have pros and cons and, depending on your organization’s content management processes and repositories, one can be more beneficial than the other in the long term.

What's the Point of Federated Records Management?

Storing vital information across various repositories can get complicated and daunting, a burden that is all too often placed upon the end-users. As your organization has grown, odds are the number of places or repositories to store your content has grown proportionally, if not at a greater rate. If you’re having trouble managing all your content in various repositories, implementing a federated management system can help. No longer would it be necessary to go through multiple complicated processes to locate, dispose of, or otherwise manage documents and records. Letting a federated records management system simplify your content allows for your organization to be more efficient.

We're headed to Vegas for SharePoint Conference 2019!

We're excited for this year's SharePoint Conference, which will be held next week in Las Vegas, Nevada. We'll be at booth #308 helping IT professionals understand how all the unique components of an information management strategy should fit together. Come by and create your ideal Lego information manager at our booth!