- SOLUTIONS & SERVICES
Gimmal is pleased to announce that this past weekend the Gimmal Records cloud service was updated. The Gimmal Records Feb. 2021 cloud release provides the latest features to our cloud customers that were part of the recent Gimmal Records management server 5.0 release.
We took the concept of metadata security and amped it up a level to rules-based security. Record filters allow records to be filtered by a specific set of rules. They apply to all aspects of the system, such as managing records, disposition tasks, and reports.
Record filters are assigned to record classes (also known as categories), and they secure records according to all the filters for a specific record class. Filters work in an inclusive manner, meaning that once a record class has been assigned at least one filter, only members of that record filter will have access to those records. Users will continue to be bound by the permissions given to them for a specific record class.
The disposition inbox has been relocated to a navigation menu under the dispose section on the main menu. We have added multiple options under dispose to give you maximum flexibility during the disposition process.
In addition to an inbox that only shows you records that are awaiting your approval, we have added an area for record managers to see all expired records, physical records waiting on confirmation of destruction, and also a separate place for exceptions.
We have added multiple options for users during the approval process to ensure the right decision can be easily made and acted upon. You can now approve, pause, reject, reclassify, or place a record on legal hold in bulk directly from the inbox. Try doing that with another records management system!
The new rejected records area was an often-requested feature that allows you to indefinitely reject records, and easily view with filters and sorting the records that have been rejected so they can be easily reinstated.
When using all the new areas, you can now filter, sort, rearrange the columns, add/remove whichever properties you want as columns, and finally, create and reuse these settings as views.
Many performance improvements have been made to the cloud service to improve most aspects of the system. The most noticeable improvements will be when using the inbox with large amounts of expired records.
If you are a subscriber to Gimmal Records cloud release, please refer to the full release notes at https://docs.gimmal.com/.
We look forward to an exciting year ahead for further expanded features and functionality for our valued customers!
Patrick is Vice President of Product Management at Gimmal. Among the many IT companies Patrick has founded in his career, he is the co-founder of the market-leading migration software company, ECM Wise. Patrick has 18 years of experience as a Project Manager and Business Analyst in the field of Information Management and Records Management with both OpenText and Microsoft SharePoint solutions. Prior to starting ECM Wise, Patrick had extensive experience leading ECM teams at respected organizations such as Nortel Networks, City of Calgary, Enbridge Pipelines, and Nexen Energy ULC.