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Introducing Intelligent Records Management Powered by AI

Records Management technology hasn’t always been at the forefront of technological innovation. Since records management systems and processes work best when coupled with an organization's current business processes, progress is dependent on the innovations within the workplace. But, over the last couple of years, we have seen a sharp increase in the adoption of modern technology in the workplace which has allowed our industry to innovate as well including, web and cloud-based platforms, cross-repository systems, and machine learning.

Gimmal has always been at the forefront of these enhancements, pushing the boundaries when it comes to records management software. Today, we're excited to announce the next step in our evolution.

Gimmal and BA Insight: Powering Intelligent Records Management Through Enhanced Search

Gimmal is partnering with BA Insight, a leader in AI-powered search software, to provide enterprise search within Gimmal Records Management. BA Insight’s software provides a complementary cross-repository technology built upon an artificial intelligence search platform, and their main focus is findability, manageability, and classification of content throughout the organization.

BA Insight provides complementary cross-repository technology built upon a search platform, integrated with Microsoft Cognitive Services, focused on the findability and classification of content throughout the organization. Their powerful search platform allows users to search all sources of information available in Gimmal Records Management and receive personalized and relevant search results by combining records, metadata, and full-text searches into one interface.

Better Accuracy, Simpler Processes

By bringing artificial intelligence into the realm of records management, the speed and accuracy of how content is located and managed are incredible. We will no longer have to rely on end users to know where documents or records reside, whether they even exist, if they are physical or electronic, what format they are in, we can increase findability tenfold.

AI and Records Management: A Natural Pair

Together, Gimmal and BA Insight will boost records management software to its next stage of evolution by helping organizations better manage their records and information lifecycle while maximizing findability across numerous content repositories. Organizations will be able to reduce risk, improve productivity, and maximize compliance with the power of AI records management

By Matthew Dieden

Related Posts

Why Should Records Management be Important to You

Why should an organization care about records management? When users throughout all departments are creating new records without a thought to how they are cataloged or tagged, the sprawl of records can become a real threat. Unstructured data can lead to compliance issues for highly regulated industries. When proper records management isn’t a top priority, content that should have been disposed of for security purposes is left vulnerable for anyone to find and distribute.  

Creating Compliance in Chaos: A Consultant's Story

Records and Information Management (RIM) is constantly changing and evolving as record managers begin to realize the benefits of automation in their daily operations. In my 6 years of consulting, I have seen everything from heavily manual business processes to automated document management solutions.  Even as time goes by, information professionals continue to face the long-standing hardship of trying to get end users to comply with either internal or external regulations when it comes to records management.  Lately, there has been an apparent shift from ridged business centric solutions to end user centric solutions. 

Gimmal at ARMA International InfoCon 2019

Once a year, members in the records management community come together for ARMA’s annual conference to discuss the latest advancements and best practices for modern information managers.  ARMA, the global authority of information management and governance, hosted this year’s conference, ARMA InfoCon, in Nashville, TN. While attendees were not in the typical “record” industry that Nashville is known for, the location called for a great mix of music and information management knowledge.