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[INFOGRAPHIC] Be a Records Management Hero!

Earlier this year, we unveiled our superhero theme, inviting records managers to join us at their regional ARMA events (as well as ARMA Live!) and answer the question: "what kind of records management hero are you?"

We've learned a lot about the state of the discipline in having these conversations, and we're proud to report that there are a whole lot of Rebecca Recordses, Gary Governances, and Classified Clarences out there! 

If you haven't had a chance to explore this infographic and don your compliance cape yet, here's your turn! 

What kind of records management hero are you?

So what kind of records hero are you? Simply answer the questions below to find out how you fight the injustice of ROT data. Click on the image to open it in a new window!

Follow this flow chart to learn what kind of records management hero you are!

It takes all kinds of heroes to secure records, so whether you are more of a Rebecca, Gary, or Clarence, we're glad to be part of a community of dedicated fighters against improper retention. Leave a comment below to tell us what hero you ended up with!

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There has been a spotlight on the Kansas Open Records Act (KORA) in the media lately, largely due to recent violations. Under KORA, any individual can request public records from government bodies. If all requested records are not provided within in a specific timeframe, these organizations are subject to significant repercussions. This is merely one example of a ‘sunshine law’. The purpose of sunshine laws is to provide transparency into government agencies by giving the public access to local government proceedings.

Creating a Retention Schedule that Works

Creating a usable, automated, and simple file plan is an important part of ensuring records are managed in a consistent manner and that you are protected from legal risks, such as failure to disclose information during a discovery proceeding or the unauthorized leakage of information. The first step in the process is creating a retention schedule, which outlines how long records are kept in accordance with the organization’s obligations and the law.

How to Manage Your Sprawling Content

Sprawling content, the spread of content across multiple repositories, has been a thorn in the side of records managers since the dawn of document management. Consolidation of repositories, which began in the early 2000s, at first looked to be the solution. However, it ended up highlighting the problems of content sprawl due to the high costs of consolidation as well as need for records managers to manage multiple file plans. Federated records management offers a solution to these problems but doesn’t offer the same locked-down approach with regards to regulation that consolidation can. Consolidation of repositories and federated records management both have pros and cons and, depending on your organization’s content management processes and repositories, one can be more beneficial than the other in the long term.