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Gimmal Records Management is now available for FileNet

Gimmal is proud to announce that we've released a FileNet connector for Gimmal Records Management. FileNet now joins Box, Documentum, Office 365, and others in our roster of supported repositories. Records Managers now can easily manage and declare records, apply policy, and manage disposition in FileNet alongside the rest of their mission-critical content.

For some context, here's an excerpt from our press release.

Historically, most FileNet customers do not implement records management policies within the ECM. The main reason for this is because implementing records management within an ECM platform can be a grueling process and often very expensive that requires costly third-party integrators and custom development. Of the companies that do implement proper records management within the ECM platform, generally, it is siloed to that one repository, leaving the rest of the enterprise information unmanaged and ungoverned. Gimmal understands how this critical issue creates a lot of corporate risk around non-compliance, audits, security, and inefficiencies.

Gimmal’s federated records management software lives outside of any one repository, allowing it to connect to every content repository throughout the enterprise and apply consistent policy and information governance holistically, no matter where it lives.

The connector allows you to manage FileNet documents as well as allow you to declare documents as records. You can apply lifecycle rules that have a duration and have a specific action for disposition. More importantly, you are able to dispose and delete a document while it remains in FileNet without having to transfer it to a records archive like other software vendors.

For more, see the full press release!

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How to Manage Your Sprawling Content

Sprawling content, the spread of content across multiple repositories, has been a thorn in the side of records managers since the dawn of document management. Consolidation of repositories, which began in the early 2000s, at first looked to be the solution. However, it ended up highlighting the problems of content sprawl due to the high costs of consolidation as well as need for records managers to manage multiple file plans. Federated records management offers a solution to these problems but doesn’t offer the same locked-down approach with regards to regulation that consolidation can. Consolidation of repositories and federated records management both have pros and cons and, depending on your organization’s content management processes and repositories, one can be more beneficial than the other in the long term.

What's the Point of Federated Records Management?

Storing vital information across various repositories can get complicated and daunting, a burden that is all too often placed upon the end-users. As your organization has grown, odds are the number of places or repositories to store your content has grown proportionally, if not at a greater rate. If you’re having trouble managing all your content in various repositories, implementing a federated management system can help. No longer would it be necessary to go through multiple complicated processes to locate, dispose of, or otherwise manage documents and records. Letting a federated records management system simplify your content allows for your organization to be more efficient.

We're headed to Vegas for SharePoint Conference 2019!

We're excited for this year's SharePoint Conference, which will be held next week in Las Vegas, Nevada. We'll be at booth #308 helping IT professionals understand how all the unique components of an information management strategy should fit together. Come by and create your ideal Lego information manager at our booth!