Physical records management has always been tricky, especially as complex systems have grown up around it. As more of our business information is created and stored electronically, physical records tend to become increasingly siloed. Normally, organizations need a segregated, on-premises system, or manual process that is not well-integrated with the electronic side of the business. Custom legacy platforms have a tendency to hamper the growth of an organizations infrastructure, and are difficult to replace.
As a leader in electronic records management software, we observed a lot of our clients experiencing these pains, and decided to take action.
Physical Records Management
We developed a solution to allow organizations to not only dispose of their legacy physical systems, but to also simplify the management of all records, whether digital or physical. We've upgraded our flagship records management software, Gimmal Records Management, to now include a new approach to managing physical records. Now organizations can track, manage, secure, and dispose of electronic and physical records and information all within the same platform.
No matter the type of physical media, including papers, folders, boxes, cartons, tapes, microfiche, and more, you can now manage it in accordance with the same file plan that governs your electronic records. Records managers, knowledge managers, and warehouse personnel will easily be able to find, retrieve, store, and track the real- time status of all their physical assets.
A Single Source of Truth for Records
By using this new capability, organizations will no longer have to rely on dedicated resources, separate departments, or legacy systems. Now, policies that your organization has created to manage electronic information can be equally applied to your physical assets. Information about electronic records and physical records can be displayed and analyzed from within a single dashboard. This enables organizations to quickly and efficiently comply with regulations, respond to audits, and prepare for litigation.
Since Gimmal’s new physical records management functionality is an upgrade to our Records Management software, organizations get all of the benefits of our cloud-based platform for their physical assets. The software is built in Microsoft Azure, providing maximum performance, scalability, and reliability. It is web-based and works with all major web browsers, so organizations can easily access their information anytime, anywhere. The product is available as an out of the box, pre-packed, SaaS software, so installation is as easy as login and go!