Gimmal Blog

Read the latest thought leadership and industry news from the experts at Gimmal!

All Posts

Gimmal is Revolutionizing the Electronic Management of Physical Records and Assets

Physical records management has always been tricky, especially as complex systems have grown up around it. As more of our business information is created and stored electronically, physical records tend to become increasingly siloed. Normally, organizations need a segregated, on-premises system, or manual process that is not well-integrated with the electronic side of the business. Custom legacy platforms have a tendency to hamper the growth of an organizations infrastructure, and are difficult to replace.

As a leader in electronic records management software, we observed a lot of our clients experiencing these pains, and decided to take action.

Physical Records Management

We developed a solution to allow organizations to not only dispose of their legacy physical systems, but to also simplify the management of all records, whether digital or physical. We've upgraded our flagship records management software, Gimmal Records Management, to now include a new approach to managing physical records. Now organizations can track, manage, secure, and dispose of electronic and physical records and information all within the same platform.

No matter the type of physical media, including papers, folders, boxes, cartons, tapes, microfiche, and more, you can now manage it in accordance with the same file plan that governs your electronic records. Records managers, knowledge managers, and warehouse personnel will easily be able to find, retrieve, store, and track the real- time status of all their physical assets.

PD-Monitor_PRM-1

A Single Source of Truth for Records

By using this new capability, organizations will no longer have to rely on dedicated resources, separate departments, or legacy systems. Now, policies that your organization has created to manage electronic information can be equally applied to your physical assets. Information about electronic records and physical records can be displayed and analyzed from within a single dashboard. This enables organizations to quickly and efficiently comply with regulations, respond to audits, and prepare for litigation.

Since Gimmal’s new physical records management functionality is an upgrade to our Records Management software, organizations get all of the benefits of our cloud-based platform for their physical assets. The software is built in Microsoft Azure, providing maximum performance, scalability, and reliability. It is web-based and works with all major web browsers, so organizations can easily access their information anytime, anywhere. The product is available as an out of the box, pre-packed, SaaS software, so installation is as easy as login and go!

Related Posts

How to Manage Your Sprawling Content

Sprawling content, the spread of content across multiple repositories, has been a thorn in the side of records managers since the dawn of document management. Consolidation of repositories, which began in the early 2000s, at first looked to be the solution. However, it ended up highlighting the problems of content sprawl due to the high costs of consolidation as well as need for records managers to manage multiple file plans. Federated records management offers a solution to these problems but doesn’t offer the same locked-down approach with regards to regulation that consolidation can. Consolidation of repositories and federated records management both have pros and cons and, depending on your organization’s content management processes and repositories, one can be more beneficial than the other in the long term.

What's the Point of Federated Records Management?

Storing vital information across various repositories can get complicated and daunting, a burden that is all too often placed upon the end-users. As your organization has grown, odds are the number of places or repositories to store your content has grown proportionally, if not at a greater rate. If you’re having trouble managing all your content in various repositories, implementing a federated management system can help. No longer would it be necessary to go through multiple complicated processes to locate, dispose of, or otherwise manage documents and records. Letting a federated records management system simplify your content allows for your organization to be more efficient.

We're headed to Vegas for SharePoint Conference 2019!

We're excited for this year's SharePoint Conference, which will be held next week in Las Vegas, Nevada. We'll be at booth #308 helping IT professionals understand how all the unique components of an information management strategy should fit together. Come by and create your ideal Lego information manager at our booth!