Gimmal Blog

Read the latest thought leadership and industry news from the experts at Gimmal!

All Posts

Gimmal is Revolutionizing the Electronic Management of Physical Records and Assets

Physical records management has always been tricky, especially as complex systems have grown up around it. As more of our business information is created and stored electronically, physical records tend to become increasingly siloed. Normally, organizations need a segregated, on-premises system, or manual process that is not well-integrated with the electronic side of the business. Custom legacy platforms have a tendency to hamper the growth of an organizations infrastructure, and are difficult to replace.

As a leader in electronic records management software, we observed a lot of our clients experiencing these pains, and decided to take action.

Physical Records Management

We developed a solution to allow organizations to not only dispose of their legacy physical systems, but to also simplify the management of all records, whether digital or physical. We've upgraded our flagship records management software, Gimmal Records Management, to now include a new approach to managing physical records. Now organizations can track, manage, secure, and dispose of electronic and physical records and information all within the same platform.

No matter the type of physical media, including papers, folders, boxes, cartons, tapes, microfiche, and more, you can now manage it in accordance with the same file plan that governs your electronic records. Records managers, knowledge managers, and warehouse personnel will easily be able to find, retrieve, store, and track the real- time status of all their physical assets.

PD-Monitor_PRM-1

A Single Source of Truth for Records

By using this new capability, organizations will no longer have to rely on dedicated resources, separate departments, or legacy systems. Now, policies that your organization has created to manage electronic information can be equally applied to your physical assets. Information about electronic records and physical records can be displayed and analyzed from within a single dashboard. This enables organizations to quickly and efficiently comply with regulations, respond to audits, and prepare for litigation.

Since Gimmal’s new physical records management functionality is an upgrade to our Records Management software, organizations get all of the benefits of our cloud-based platform for their physical assets. The software is built in Microsoft Azure, providing maximum performance, scalability, and reliability. It is web-based and works with all major web browsers, so organizations can easily access their information anytime, anywhere. The product is available as an out of the box, pre-packed, SaaS software, so installation is as easy as login and go!

By Matthew Dieden

Related Posts

Why Should Records Management be Important to You

Why should an organization care about records management? When users throughout all departments are creating new records without a thought to how they are cataloged or tagged, the sprawl of records can become a real threat. Unstructured data can lead to compliance issues for highly regulated industries. When proper records management isn’t a top priority, content that should have been disposed of for security purposes is left vulnerable for anyone to find and distribute.  

Creating Compliance in Chaos: A Consultant's Story

Records and Information Management (RIM) is constantly changing and evolving as record managers begin to realize the benefits of automation in their daily operations. In my 6 years of consulting, I have seen everything from heavily manual business processes to automated document management solutions.  Even as time goes by, information professionals continue to face the long-standing hardship of trying to get end users to comply with either internal or external regulations when it comes to records management.  Lately, there has been an apparent shift from ridged business centric solutions to end user centric solutions. 

Gimmal at ARMA International InfoCon 2019

Once a year, members in the records management community come together for ARMA’s annual conference to discuss the latest advancements and best practices for modern information managers.  ARMA, the global authority of information management and governance, hosted this year’s conference, ARMA InfoCon, in Nashville, TN. While attendees were not in the typical “record” industry that Nashville is known for, the location called for a great mix of music and information management knowledge.