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Come to ARMA Houston's 2019 Spring Conference and learn the keys to cloud success!

Gimmal is proud to be exhibiting at ARMA Houston's 2019 Spring Conference. This year, we're empowering records managers with the keys to successful information management in the cloud.

When so much of your information is in the cloud, it's hard to get a good view of it from the ground. That's why we believe records managers will have the best success managing information in the cloud if they move their processes beyond the repository and pursue a truly overhead view.

Modern enterprises need cloud-based, in place records management

Today, companies rely on lots of different systems to manage records and information. Most records management systems are built upon restrictive technologies that require on-premise implementations and do not allow integration with multiple platforms. These limitations demand labor-intensive, manual processes, and force records managers to expend a lot of effort managing rules across multiple systems.

Intelligent records management requires a holistic view across all the information in your environment, whether in the cloud repositories, on-premises repositories, or physical information. 

Attain cloud success - and keep it

Lots of organizations make ambitious plans for their cloud migrations, only to miss the mark by failing to account for unique information management challenges distributed processes and disparate information systems can introduce. At ARMA Houston and elsewhere this year, we'll be helping organizations identify these challenges and develop a plan before something comes along and bursts their balloons.

Catch a draft upward

Digital transformation is a journey that requires more than just moving information to the cloud. Business processes, information governance, and the tools required must also reside in the cloud to create a truly digital, modern, and innovative workplace. Join us at the Norris Conference Center in April to learn how we can help you reach these goals!

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3 Tips to Ensure KORA Compliance

There has been a spotlight on the Kansas Open Records Act (KORA) in the media lately, largely due to recent violations. Under KORA, any individual can request public records from government bodies. If all requested records are not provided within in a specific timeframe, these organizations are subject to significant repercussions. This is merely one example of a ‘sunshine law’. The purpose of sunshine laws is to provide transparency into government agencies by giving the public access to local government proceedings.

Creating a Retention Schedule that Works

Creating a usable, automated, and simple file plan is an important part of ensuring records are managed in a consistent manner and that you are protected from legal risks, such as failure to disclose information during a discovery proceeding or the unauthorized leakage of information. The first step in the process is creating a retention schedule, which outlines how long records are kept in accordance with the organization’s obligations and the law.

How to Manage Your Sprawling Content

Sprawling content, the spread of content across multiple repositories, has been a thorn in the side of records managers since the dawn of document management. Consolidation of repositories, which began in the early 2000s, at first looked to be the solution. However, it ended up highlighting the problems of content sprawl due to the high costs of consolidation as well as need for records managers to manage multiple file plans. Federated records management offers a solution to these problems but doesn’t offer the same locked-down approach with regards to regulation that consolidation can. Consolidation of repositories and federated records management both have pros and cons and, depending on your organization’s content management processes and repositories, one can be more beneficial than the other in the long term.