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I learned the Dewy Decimal system in fourth grade, but I'm not sure they teach that any longer! With modern software, card catalogs and manual sorting are a thing of the past in libraries, and that ease of access should flow through to the digital workplace.
For an information governance plan to be effective, it needs to be complete. The content that your organization generates, the purpose that content serves, where it's stored, and who needs to access and modify it are all important considerations, and the more comprehensively you can answer these questions, the better your results will be.
Manual content management takes up too much time to be productive. As we said in our last post in this series, employees in traditional/paper-based offices spend six hours a week on average searching for paper documents and eight hours per week creating reports. With productivity at such a premium, this time investment is not sustainable.
The future is coming fast, and a reactive approach will never be able to keep up. As we build our information governance plans, we should not only use the present as a benchmark, but also anticipate what our business will need from it in the future.
Content is everywhere, and its volume and variety continue to expand. Most experts agree that the data will double every two years at least, a 50-fold growth from 2010 to 2020.
Enterprise content management is evolving along with the way people work. In a recent post on CMSWire, Gimmal Founder Mike Alsup outlined what Gimmal sees as the next step in the growth of the discipline and as it expands to cover the ever-growing volume of critical business information.
SharePoint is not an IT resource, it is a business resource. Despite that, many organizations see the technical requirements of deployment and relegate full-time management and information governance within their SharePoint environment entirely to IT.
According to a 2016 AIIM report, only 6% of businesses report a successful SharePoint deployment. Content management and collaboration are critical to a business's ability to operate efficiently, so why then is success so elusive?
We talked before about the carrot frequently being more effective than the stick when it comes to improving information management practices on SharePoint, but what if that's not the case? When this happens, it's very helpful to have an executive sponsor on hand to remind the organization of the critical value of improving how enterprise content is managed. One key point to remember throughout this post: first and foremost, SharePoint is a business platform.
No matter the platform, an enterprise content and records management strategy requires change management and training. The cost upfront is minuscule compared to the cost of a failed program.